Constitution

  • The name of the society is:

Poco Slo-Pitch

The Purposes of the League are:

  • To promote and encourage Slo-Pitch in the Port Coquitlam area.
  • To promote participation in a sportsmanlike manner always.
  • To provide for the mutual interests of all players in a harmonious manner.
  • To provide an outlet for all levels of competition.
  • To encourage players to become involved in the coaching, managing, umpiring and executive aspects of our League’s operations.
  • To continually maintain and improve the diamonds made available to the League from all sources.

Dissolution:

In the event that the association should at any time be wound up or dissolved, the remaining assets after payment of all debts and liabilities shall be turned over to a recognized charitable organization in the province or elsewhere in Canada as directed by the members. This provision is unalterable.

BY-LAWS

Here set forth, in numbered clauses, the bylaws providing for the matters referred to in section 6 (1) of the Society Act and any other bylaws.

Article 1 – Interpretation

In these bylaws, unless the context otherwise requires: “Executive” means the Executive of the society for the time being; “Society Act” means the Society Act of British Columbia from time to time in force and all amendments to it; “Registered address” of a member means the member’s address as recorded in the register of members.The definitions in the Society Act on the date these bylaws become effective apply to these bylaws.Words importing the singular include the plural and vice versa, and words importing a male person include a female person and a corporation

Article 2 – Membership

Section 1 – Existing Teams

Each new season, the League will consist of all teams that played in the League in the previous season, provided that they:

  • Wish to retain their membership
  • Are in good standing with the League
  • Agree to abide by the Constitution and Bylaws

Section 2 – New Teams

New teams may apply to our League Executive. Those teams accepted into the League will have no voting privileges during their first season.New teams are required to abide by the Constitution and Bylaws, and agree to assume all other normal League duties as specified by the Executive.New teams will submit their security fee, recommended by the Executive and agreed upon, along with the existing teams at the Annual Spring Meeting.No teams, new or existing, will be admitted after the Annual Spring Meeting, unless deemed necessary by the Executive. 

Section 3 – Members in Good Standing

To be a member in good standing, a team must meet the following requirements:

  • Have no outstanding monies owed and/or
  • Have not caused their own disbarment or suspension through disruptive actions in the League
  • Demonstrate good sportsmanship as determined by the League

Article 3 – Organization

Section 1 – Executive Positions

The League Executive shall consist of President, Vice President, Secretary, Treasurer, and Member(s) at Large. 

Section 2 – Duties of the Executive

The President shall:

  • Chair all meetings
  • Call meetings of the Executive and the League as deemed necessary and subject to the requirements of these Bylaws and the Society Act
  • Represent the League at any functions requiring a representative
  • Ensure that all Executive members are fulfilling their obligations
  • Assign additional duties to other Executive members as needed
  • Receive, conduct and report on all League correspondence
  • Be in charge of submitting requests and contracts to the City of Port Coquitlam
  • In the event they cannot attend a function or complete a duty, the Vice President shall take their place

The Vice President shall:

  • Chair meetings if the President is unable to attend
  • Ensure competent umpires are in place for all League and playoff games
  • Report all fines to the Treasurer 
  • Perform other functions as required
  • Schedule games in all divisions
  • Handle rescheduling due to cancellations and rainouts
  • Collect, process, and update team contact lists

The Treasurer shall:

  • Be responsible for all financial matters of the League
  • Keep an accurate record of fines and inform Team Representatives of bond balances
  • Maintain updated financial records and report at meetings
  • Submit an annual financial report at the Annual Spring Meeting
  • Perform other functions as required

Section 3 – Team Representatives

Each team will submit the name, address and telephone number of two (2) Team Representatives at the Annual Spring Meeting. The Team is responsible for keeping the President current on any changes.

Responsibilities include:

  • Acting as liaison between the team, players and Executive
  • Ensuring players are aware of the Constitution and Bylaws
  • Carrying the team’s vote (one vote per team)
  • Distributing League information
  • Signing and submitting protests
  • Attending meetings or appointing an alternate
  • Managing scheduling and cancellations
  • Submitting team-related information for League communication
  • Performing other functions as required

Section 4 – Notice to Teams

Notice may be given personally, by email, or by mail.

Section 5 – General League Meetings

  • The Annual Spring Meeting (ASM) is held between March and June
  • A General Meeting may be called at any time with proper notice
  • Only Team Representatives and Executive attend unless guests are invited

Section 6 – Voting

  • Quorum = 50% + 1 of eligible teams and must include the President or designate
  • No business without quorum
  • Each team has one vote
  • No proxy voting
  • Voting follows discussion

Section 8 – Executive Meetings

  • Called by the President
  • Quorum = 2/3 of Executive

Article 4 – Discipline

  • The league president or their appointee shall have full powers to decide all discipline levels up to and including league expulsion and fines. Each incident shall be taken on its own merit and past practice need not apply. This does not limit the league executive from assessing disciplinary action.
  • The purpose of discipline is to correct behavior, not punish. It must also protect the league Members from repercussions due to the actions of an individual and/or group of people.
  • The following actions must be considered serious violations of the rules and discipline must indicate this seriousness.
    • Fighting or threatening actions
    • Damaging public, private or league property
    • Intentional or continual dangerous play
    • Use of alcohol in unauthorized areas.
    • Failure to correct undisciplined behavior
    • Abusive action directed towards League Executive and/or officials

NOTE: League Executives are players and volunteers. Abuse of these persons will not be tolerated. If you have a problem, wait until all the games have been played that day. Any official complaint should be given in writing to the President of the League.